Description
We are a small but thriving immigration law firm looking for a professional, compassionate, and proactive Receptionist / Legal Assistant to join our team. This is a key front-facing role for someone who enjoys helping people, thrives in an organized environment, and takes pride in keeping operations running smoothly.
In this role, you will provide administrative and client-service support to the firm by assisting prospective and current clients, managing physical and digital files, handling document intake, supporting case processing logistics, coordinating scheduling with the intake specialist, and helping the legal team with day-to-day administrative tasks.
We are seeking someone who is:
Organized and detail-oriented
Empathetic and professional
Responsible and dependable
A clear communicator
Able to work well with people from diverse backgrounds
Self-motivated and full of initiative
The ideal candidate is someone who can make clients feel welcomed and supported while also helping the legal team stay efficient and prepared. This role is perfect for someone who is compassionate, resourceful, and ready to grow in a fast-paced law firm environment.
If you are someone who takes initiative, cares deeply about people, and can manage responsibilities with professionalism and accuracy, we would love to hear from you.
Requirements
- Must be completely Bilingual English/Spanish
- Previous experience in a receptionist, administrative assistant, legal assistant, or client-service role preferred
- Strong organizational skills and high attention to detail
- Excellent verbal and written communication skills
- Professional, courteous, and empathetic demeanor with clients and team members
- Ability to communicate effectively with individuals from diverse backgrounds
- Strong sense of responsibility, reliability, and follow-through
- Ability to take initiative and work independently while also supporting a team
- Comfortable managing multiple tasks and priorities in a fast-paced environment
- Experience handling confidential information with discretion and professionalism
- Basic proficiency with computers, email, Microsoft Office, Google Workspace, and data entry
- Ability to manage physical and digital files in an organized manner
- Strong scheduling and calendar coordination skills
- Ability to assist with document collection, intake, and administrative case support
- Prior law firm or immigration law experience is a plus, but not required